Most small businesses run on a jumble of tools, tabs and to-dos. Automation is simply about connecting those tools so routine tasks happen for you – things like sending emails, updating spreadsheets, moving leads into your CRM or nudging you when something needs attention. AI adds an extra layer on top, helping to tidy, summarise and respond without you starting from scratch every time.
You don’t need a big team to run a tidy, professional business. With the right automations in place, a lot of the day-to-day admin that usually lands on you – or an extra member of staff – can quietly run in the background. Here’s a simple comparison.
Approximate monthly cost
£2,000+ once you include salary, NI, pension, training, software, and workspace.
Typically £150–£300/month including tools and support for most small-business setups.
Hours of admin handled each week
10–20 hours of manual inbox checks, data entry, chasing, and updating tools.
The same admin covered automatically, 24/7, without adding to your headcount.
Lead response time
Depends who’s free – often a few hours, sometimes next day.
Instant reply, every time, with leads pushed straight into your CRM.
Data entry & updates
Copy-and-paste into spreadsheets or CRM, easy to fall behind when it’s busy.
New enquiries, tasks, and notes are logged and tagged automatically.
Follow-ups & reminders
Relies on memory, sticky notes, or a crowded inbox.
Never forgets – sends follow-up emails and reminders on a set schedule.
Availability
Works set hours, needs holidays, gets sick.
Always on, no overtime, no sick days.
Impact on you
More management, more 1-to-1 onboarding, more people to coordinate.
Set up once, lightly monitored, then it just runs – giving you back hours each week.
Consistency & errors
Work quality varies with energy, workload, and distractions.
Does the same thing, the same way, every time.
Fill in this form and I’ll send you back some tailored automation ideas within minutes. It’s a simple example of what AI can do—and hopefully genuinely useful for you.
No spam, no hard sell – just some honest suggestions based on what you tell me. If you’d like help putting them in place, you can always reply to the email.
We start with a short call or form where you talk me through your day-to-day. What’s eating your time, what always gets forgotten, and which tools you’re already using – email, calendars, CRMs, forms, spreadsheets and so on.
I’ll ask a few simple questions to spot patterns: where things are duplicated, where you’re copying and pasting, and where you’re waiting on other people.
By the end of this step we’ll both be clear on the key bottlenecks and the kind of automations that would genuinely make your week feel lighter.
Next, I put together a straightforward plan in plain English:
which tasks we’ll automate first (quick wins)
which tools will be connected, and how they’ll talk to each other
where AI can help tidy, summarise or reply on your behalf
how long it’s likely to take and what it will cost
You’ll get this in writing so you can sit with it, ask questions and make sure it feels right. If something doesn’t quite fit, we tweak it together before anything is built.
Once you’re happy with the plan, I quietly get to work. I’ll set up the automations, connect your tools and add AI helpers so everything runs reliably in the background.
You’ll see progress as we go, and we’ll test each workflow with real examples so you can see exactly what’s happening. When everything’s working smoothly, I’ll record short Loom videos and give you simple notes so you know how it all fits together.
If you’d like ongoing help with monitoring or small tweaks, we can add a light-touch support arrangement – but only if it genuinely makes sense for you.
Most small automation projects take 2–4 weeks from first chat to everything running reliably. Simple “quick wins” can sometimes be live in the first week. The timeline depends on how many tools are involved and how quickly we can confirm what’s working, but I’ll give you a clear plan upfront and keep you updated as we go.
No. You don’t need flowcharts or perfect processes. All you need is a rough idea of what you do each day and which bits feel repetitive or messy. I’ll help translate that into clear steps, spot where automation makes sense, and suggest a sensible place to start.
Yes. If you’d like ongoing support, I can keep an eye on things in the background – checking runs, updating connections when tools change, and making small adjustments as your business evolves. If you’d rather own it yourself, I’ll document everything and record short Loom videos so you’re confident managing it in-house.
That’s absolutely fine. We’ll review what you already have, keep anything that still works, and tidy or replace anything that’s fragile or confusing. In some cases that might mean consolidating things into fewer, more robust workflows rather than starting from scratch.
I work with a mix of automation and productivity tools, including n8n, Zapier, Notion, Google Workspace, WordPress and common CRM and email platforms. If you’re already using something different, we’ll look at how it can fit in – the goal is to join up the tools you have, not force you onto a completely new stack.
Most small automation projects sit between £500–£1,500 depending on complexity and how many tools need connecting. After our first chat, I’ll give you a fixed price so you know exactly what you’re paying for, no surprises.
If repetitive admin is eating your day, pop a note in here and I’ll get back to you with some sensible next steps. No hard sell, just a human conversation about what could be automated.